Diversity Mark NI Privacy Policy

Diversity Mark NI Ltd respects your privacy and is committed to protecting it. We provide this privacy policy to tell you how we (and where appropriate our affiliated companies) use the personal information that we gather from your use of our Website (as defined below).  For the purposes of UK data protection law (UK Data Protection Act 1998), the data controller is Diversity Mark NI Ltd (contact details below).

This privacy policy is designed to give a clear explanation of our data processing practices.  By visiting and using our Website and by submitting personal information to us you agree to allow us to use your personal information as set out in this privacy policy.

Sites covered by the privacy policy
This privacy statement applies to [www.diversity-mark-ni.co.uk] (“our Website”). It does not apply to any third party websites which are linked to from our Website as we have no control over those third party websites and we do not operate or endorse them. These third party websites may use cookies and will collect your personal information in accordance with their own privacy policies. Please check these policies before you submit any personal information to the third party websites.

Kinds of information we collect
We may gather the following information about you:
– Your IP address
This is automatically collected by our web server. An IP address is a number automatically assigned to your computer whenever you are on the internet.

Personal information.
This will be collected if you choose to apply for a Diversity Mark NI award using the online application form. We may gather the following personal information about you:
-Name
-Job title
-Email address
-Telephone number
Any other personal information you provide to us either by email or on the online application form, including information about your company gender breakdown and gender diversity plan. This type of non-personal information and data can be collected through the standard operation of our internet servers and logs as well as “cookies”. “Cookies” are small text files that a website can use in order to recognize visitors who revisit a site so as to facilitate their ongoing access to and use of the site. It enables usage behaviour to be tracked and aggregate data to be compiled that would facilitate more targeted advertising and improved content. Typically, cookies involve the assigning of a unique number to the visitor. Visitors should be aware that Diversity Mark NI Ltd is unable to control the use of cookies or the resulting information by other third parties such as advertisers or parties hosting data for
One simple way to prevent the use of cookies is to activate the facility which is available in most web browsers that enables the user to deny or accept cookies. However, you should realize that certain cookies may be necessary in order to provide you with certain features such as the customized delivery of certain information.

How we use information
We may use your information in some or all of the following ways:
If third party personal information is included in your application, it is your responsibility to obtain such third party’s consent prior to sharing their personal information with us.
Non-personal information. Statistical and other analytical information is collected on an aggregate and non-individual specific basis of all browsers who visit this website. This statistical and analytical information provides us with general and not individually specific information about the number of people who visit this website; the number of people who return to this website; the pages that they visit; where they were before they came to this website and the page in the website at which they exited. This information helps us monitor traffic on our website so that we can manage the site’s capacity and efficiency to respond to your request for information regarding Diversity Mark NI services or for other information requests, and to process requests or submissions regarding Diversity Mark NI awards to process your application. We will hold such personal information relating to your application for a Diversity Mark NI award for as long as permitted under the UK Data Protection Act.
with respect of your IP address, to monitor the number of pages accessed on our Website, help diagnose problems with our server, and to administer our Website.

Security of information Disclosure of information
We may also disclose your personal information to third parties:
We may send your personal information to affiliates and third parties to help us process your personal information for the purposes set out in this policy.
Protecting your information is important us. We take appropriate measures to ensure that your personal information is secure, accurate, up to date and kept only for so long as is necessary for the purposes for which it is used.
Any information that is provided by you will be treated in accordance with the terms of the UK Data Protection Act and other applicable privacy legislation as required by law, such as to comply with a legal process or regulatory obligation.
When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
Where we have your prior consent to do so.
In the event that we sell or buy any business or assets, we may disclose your personal information to the prospective seller or buyer of such business or assets;
If Diversity Mark NI Limited, or its parent company, or substantially all of its assets are acquired by a third party, your personal information will be one of the transferred assets.
for any other purposes permitted by data protection law, including the UK Data Protection Act (as the same may be replaced or amended from time to time).

Use of Cookies
Cookies come in many forms and we have set out the main types below:

Persistent cookies
These cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.  Most browsers are set to automatically accept cookies. You should be able to configure your browser to restrict or block cookies, or you may wish to delete them, by going to your browsers settings. Your browser “help” section will normally provide details on how to manage the cookie settings. You can also delete cookies that have already been set. Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.Certain data may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). Whenever we transfer information to countries outside of the EEA we will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this privacy policy. By submitting your personal information, you agree to this transfer, storing and processing.We will keep your information for a reasonable period for the purposes set out in this privacy policy and as permitted by the UK Data Protection Act.You have a right to ask for a copy of the personal information which we hold about you and to correct any inaccuracies. You also have a right to have your personal data deleted where it is inaccurate. Please contact [insert email address] for further information.

Policy Updates / Contact Information
[Diversity Mark NI Ltd, 41 Arthur Street, Belfast, BT1 4GB] [info@diversity-mark-ni.co.uk]
Registered in Northern Ireland NI648334, Vat Reg. No 295 9304 62
Tel: 0845 607 6041

Diversity Mark NI Ltd
We reserve the right in our sole discretion to change this privacy policy and will always post the most up to date privacy policy on this page. You should check our Website for updates or changes to this policy.
Diversity Mark NI Limited aims to ensure that personal information held about you is accurate and up to date, that it is held securely and only for so long as is necessary for the purpose it was collected. Please contact [insert email address] if anything changes in your personal details which could cause the personal information held by us to be inaccurate.

Request for information
How long do we keep your information?  For the duration of your membership and five years thereafter.
Transfer of information outside the European Economic Area
Session cookies
These cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.

First and third-party cookies
Whether a cookie is first-party or third-party refers to the domain placing the cookie. First-party cookies are those set by a website that is being visited by the user, the website displayed in the URL window. Third-party cookies are cookies that are set by a domain other than that of the website being visited by the user. If a user visits a website and another entity sets a cookie through that website this would be a third-party cookie.
Cookies are small text files placed on your computer when you browse a website. In common with many other websites, Diversity Mark NI uses cookies in a general way to help us to understand how to make our website more effective. We do not use data from which you can be individually identified.
We will ensure that any third parties who receive your personal information are required to keep it confidential and treat it in accordance with the UK Data Protection Act and all other applicable legislation.

Gender Diversity Charter Mark NI

This Charter enables organisations to apply for a charter mark which will recognise their commitment to, and progress on, gender diversity. The Charter follows a methodology of self-assessment, target-setting and review, and it prioritises continuous progression with goals set by, and appropriate to, each individual organisation.